Booth Info

Booth Inclusions

 

All exhibitor packages with 10x10 ft. standard booths come with:

  • 8-ft.-high gray back drape 
  • 3-ft.-high gray side dividers
  • One 6-ft. gray skirted table
  • One 8-ft. gray skirted table
  • Two chairs
  • One wastebasket
  • 7x44 in. one-line identification sign
  • One 110/5 amp power connection*

 

*5 amps of power paid for by Dot, if no additional power is ordered

 

Note: Package does not include carpet. Professional floor covering is required on the show floor. Be sure to select this in your exhibitor order form through Heritage or let us know if you are bringing your own flooring.  Any exhibitor who does not submit a carpet order or confirm they will bring their own will be provided grey carpet and billed accordingly by Heritage.

 

Booth Selection

 

Booths will be selected/assigned on the following dates, with priority access to 2025 Q&S winners and exhibitors with multiple booths/sponsorships. You’ll receive an email on the date your booth is assigned or ready to select.

 

  • Feb. 2: Culinary Experience Lunch participants will select or receive booth locations.
  • Feb. 3: Premium Plus exhibitors who are NOT participating in the Culinary Experience Lunch will select or receive booth locations.
  • Feb. 4: Premium exhibitors who purchased additional booths/sponsorships or won the 2025 Q&S award can start selecting booth locations.
  • Feb. 8: Remaining Premium exhibitors can start selecting booth locations.
  • Feb. 9: Basic exhibitors who purchased additional booths/sponsorships or won the 2025 Q&S award can start selecting booth locations.
  • Feb. 11: Remaining Basic exhibitors can start selecting booth locations.
  • Feb. 16: Introductory exhibitors will receive booth locations.

 

You will receive an email on the day your booth selection opens. Follow the instructions in the email to make your selection. Check your spam or junk folders if you don’t see your email. 

 

Booth Move-In

We have new instructions for your booth setup times this year:

 

Premium & Premium Plus Exhibitors: 

 

Booth move-in times:

  • Tuesday, April 20 from 10 a.m.-10 p.m.
  • Wednesday, April 21 from 6 a.m.-6 p.m.

 

Location: Hall B3

 

Basic & Introductory Exhibitors:

 

Booth move-in times:

  • Tuesday, April 20 from 2-10 p.m. If you arrive before 2 p.m., you will not have space to set up. Please make plans to arrive for setup after 2 p.m.
  • Wednesday, April 21 from 6 a.m.-6 p.m. Only Hall A3 will be open to Basic & Intro exhibitors on Wednesday from 6 a.m.-3:30 p.m. due to Trend Explorer. You can access Hall A3 from Escalator A on level 2 of the convention center.

 

Location: Hall A3

 

Some construction will still be taking place around the convention center this year. Please be assured that we will keep you up to date if there are any changes to our booth move-in or move-out procedures and timing.

 

Booth Teardown

 

All exhibitors are expected to remain working in their booth until 4 p.m. on Thursday, April 22. If any exhibitor breaks down their booth before 4 p.m., their participation in future shows will be reevaluated. 

 

All exhibitors must be moved out of the exhibit halls by Friday, April 23 at 11 a.m. Please coordinate freight pickups and shipping to accommodate this deadline. Freight that is left on the show floor after 9 a.m. will be forced through shipping with HES Transportation at prevailing rates, at the exhibitor’s expense. Anything else left in the exhibit hall after 11 a.m. on Friday, April 23 will be discarded. This includes food items left in booths. (Food left in a booth at the close of the show cannot be donated.)

 

Features

 

If you selected features during booth registration, you will need to fill out forms to provide us with information. Forms, deadlines, and more details will be emailed to you soon. If you have questions, please contact us.

 

Certificates of Insurance for Exhibitor Appointed Contractors

 

If you are having an exhibitor appointed contractor (EAC) other than Heritage set up your booth, you must send a certificate of insurance (COI) to Theresa Reifsteck at theresa.reifsteck@heritagesvs.com.